<> 13 0 obj The ERSEA Coordinator will work collaboratively with Family Engagement /Health Leadership and Family Advocates to assure the execution of high quality ERSEA systems and policies that are in full compliance with Head Start Performance Standards and program policies and procedures. Training on program performance standards Ongoing monitoring and self-assessment are used to identify strengths and opportunities for improvement. Find a Head Start job near you or anywhere in the U.S. Position Purpose To apply professional expertise and over-sight in the ERSEA (Enrollment, Recruitment, Selection, Eligibility and Attendance) Department, ensuring that the agency complies with all regulations per applicable Performance Standards. endobj Selection Process. 7 0 obj Ensure the compliance of Head Start Performance Standards related to Family Partnership Agreements, Family Engagement, and ERSEA. endobj . Employee Center File Checklist (10/22) PAT File Review. PRESCHOOL POLICIES & PROCEDURES MANUAL CORNERSTONE BAPTIST CHURCH 17017 Twelve Mile Rd. 3 0 obj :d9P*@TfR!BR,BYA&QAvRDYQ#B_cjYRAaobyfVaW%h7E"T(,`Sb Those who are responsible for distributing and monitoring reports in ERSEA will . Head Start/Early Head Start staff will participate in community events to promote and provide information about the program. * In coordination with the Information Systems Manager, assist with the updates of ERSEA policy and procedures. <> As the ERSEA Associate, the selected candidate is responsible for completing eligibility applications accurately for children and families of the Head Start program. Catherine: It must be. They apply to both Head Start and Early Head Start programs. endobj National Centers: For Early Head Start, except when the child is transitioning to Head Start, a Elizabeth: Catherine, I love that. How does your program make sure selection criteria reflect up-to-date community assessment data? When working with families, use the Department of Health and Human Resources (HHS) Poverty Guidelines to determine income eligibility for participation in Head Start and Early Head Start programs. Catherine: Correct. . 13. Elizabeth: And this informs the program's structure, and everything about the program, doesn't it? <>/XObject<>/Font<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 612 792] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> <> Head Start: stServes children who are 3 or 4 years old by September 1 of the enrollment year. Research salary, company info, career paths, and top skills for Early Head Start Family Services and ERSEA Coordinator Selection Process Catherine: and Attendance. Ref #: 1302.12; HSA 645(a)(2) Policy Council Approval Date: . 15. Apply for the Job in Early Head Start Family Services and ERSEA Coordinator at Lancaster, SC. Find a Head Start job near you or anywhere in the U.S. Head Start Program Performance Standards Head Start Program Performance Standards Showcase, Education: Curriculum and Effective Teaching Practices, Human Resources and Professional Development. ERSEA Eligibility, recruitment, selection, enrollment, and attendance (ERSEA) tasks are some of the most important work performed by Head Start programs. Catherine: It really is, it's the very beginning, programs need to really determine what's in theircommunity and who is eligible before they can do anything else. Policies & Procedures - Head Start of Lane County Policies & Procedures Index to Policies & Procedures We have made these documents available online as our partner agencies, affiliates, and other Head Start organizations may find them useful. <> Catherine: Thank you, I appreciate talking to you. As the ERSEA Associate, the selected candidate is responsible for completing eligibility applications accurately for children and families of the Head Start program. Community Partner Letters & Interest Forms. This video explores how community assessment data offers the foundation for ERSEA decision-making and supports full enrollment. HUMO1S{%!RDd-U*Bwl$vxd~Ppxx|w1:#t3. Board Policy 2520P - Administrative Procedure for ERSEA; Board Policy 2530 - Review and Approve Funding Applications; Board Policy 2540 - Establishing . Much of this section is grounded inrequirements in the Head Start Act as well as research on best practices, innovations that we've heardfrom the field, including Head Start grantees, and requirements include, from the Act, includeremoving barriers to serving children who are homeless. These strategies and guiding questions will help programs implement thoughtful selection policies and procedures. Thank you, Catherine. 6 0 obj You may download the software for free, if you do not already have it. Head Start Policies and Procedures Policies and Procedures Program Forms Training Library & Webinars Policies & Procedures Website Links Policies and Procedures I. Recruitment/Enrollment II. Eligibility, Recruitment, Selection, Enrollment, and Attendance ( ERSEA) tasks are some of the most important work performed by Head Start programs. Classes with 18-20 children will have no more than 50% of 3-year-old children at the beginning of the program year. All Head Start employees will actively recruit children with severe disabilities by using the same procedures as stated in steps #1 and #2. Interested in working at a Head Start program? Finance policies are now available in the finance manual. Nicole Holman-Alexander: Hello, hello, and welcome to ERSEA: Moving Beyond Implementation.We are really happy to be here with you all today to really look at some learning outcomes, talk to you about some content, and have an opportunity for you to share with us, as well, around this topic of ERSEA: Moving Beyond . Program Management and Design Lowndes County Board of Education Head Start Policies and Procedures 4. Exploring the Head Start Program Performance Standards, Individuals with Disabilities Education Act, Perceptual, Motor, and Physical Development, Dual Language Learners Program Assessment, Journeys of Hope and Courage - Video Series, Five Questions for Child Development Experts, Understanding the ELOF: Stories from Experts, Individualized Education Program (IEP) Basics. 1.6 The Policy Council, working in partnership with key Management and the governing body, reviews . stream Catherine Hildum: I'm happy to be here today to talk you about ERSEA. Really to ensure thatprograms know the patterns, and know what their children need. IMs are targeted communication tools from OHS which provide policy information to Head Start and Early Head Start grantees and delegate agencies. 8 0 obj <> Policy Council 2017-18; Assigning Newborn to Expectant Mother's Slot Procedure : ERSEA Applications Continuity of Care Head Start Guidance, Procedures Program Policy and Procedures01/23/2018: Reviewing documents to make sure they are current and will upload again. Participate in on-going training sessions and meetings to keep abreast of current OHS program policies. 17 0 obj Age Eligibility: a. STAFF AND PROGRAM MONITORING. 16. Blackboard Web Community Manager Privacy Policy (Updated). The Office of Head Start has expanded its interpretation of public assistance to include families participating in the Supplemental Nutrition Assistance Program (SNAP). Head Start agencies that provide services to children and families must meet the Head Start Program Performance Standards and the requirements set forth in the Head Start Act of 2007. <> So, that's clarified in this final rule. The criteria also include a scoring mechanism for over-income applicants. Head Start staff help families in identifying barriers to consistent attendance. Foundations of ERSEA. Professional Quarterly Review. ESC Region 20 is located in San Antonio, TX. View the job description, responsibilities and qualifications for this position. Selection criteria are regularly reviewed and revised based on updates to the community assessment. Head Start Program Performance Standards: * Take part in the development of policies and procedures, when necessary . To discuss components of ERSEA policies and procedures, staff training and monitoring to ensure accountability. Documenting Child Attendance. hM =L@QkUN^7;y \ Revised 09/08/2021 PFCE No Call/No Show For each day a child is absent from center classes with a no call/no show: within the first hour: of the start of class, the guardian of all children who are not checked in and with no absence reason recorded in Playground, will receive an . program innovations that programs are doing across the country, and I think it's exciting that programsare going to be able to learn from each other about how this might work, and whether it makes sensefor their communities. endobj Eligibility: Determining Need and Meeting Expectations, Recruitment: Developing Effective Outreach Systems, Selection: Prioritizing Families with Responsive Policies and Criteria, Enrollment: Creating Systems for Filling Every Seat, Attendance: Maximizing the Full Head Start Experience, Supplemental Nutrition Assistance Program (SNAP). on Head Start and Early Head Start-Child Care Partnership eligibility, Head Start Program Performance Standards and ERSEA policies and procedures that include at minimum the following: Annual training for Head Start Administrator, Directors, other management staff, and any staff who determine Head Start eligibility to include: Catherine: This was all revised in 2015, and much of this is also required in the Head Start Act, so itwould take an act of Congress to make any changes to this section. Prefill your email content below, and then select your email client to send the message. Discover resources to help programs assess the needs of their communities and recruit the children and families most in need. Effective starting November 2016. endobj This course is beneficial for all staff members. Elizabeth: That's Subpart A. <> $2500 Hiring Incentive. endstream endobj Copyright 2002-2023 Blackboard, Inc. All rights reserved. Recruitment Flyer: Central. . Consistent attendance is defined as present or participating for 85% of expected hours, or more. Policy Council. That section has now been aligned with the five year grant cycle. Big Sandy Area Community Action Program Head Start. Attendance: Maximizing the Full Head Start Experience, Eligibility: Determining Need and Meeting Expectations, Recruitment: Developing Effective Outreach Systems, ERSEA: Needs and Strategies in Uncertain Times Webinar, Extending and Aligning Redetermination Periods, Selection: Prioritizing Families with Responsive Policies and Criteria, Family Income Guidelines: Military Income, Supporting Children and Families Experiencing Homelessness. While most SNAP recipients have incomes below the federal poverty guidelines, some have incomes that fall between100 and 130% of poverty. Elizabeth: Well this has been an excellent conversation, and I really appreciate your providing moreclarity in this overview for me. 14. View the job description, responsibilities and qualifications for this position. Another provision I think is really important to note here, is that -- a focus on insuring that every childis safe, so if a program knows -- attendance patterns, and a child is not in attendance withoutexplanation, the program really needs to check and find out where that child is. Elizabeth: And can we talk now about the selection process? Pyramid Model. They discuss the requirements related to child and family eligibility, as well as program requirements for the recruitment, selection, and enrollment of eligible families. With the highest priority on ensuring all Head Start children are safe, and proper reporting of child incidents to OHS when they do occur, together we can provide our children and families with high quality services and fulfill the mission of the Head Start program. V$$&+^H'+U"L dq/lH'!8 The ERSEA Associate is responsible for completing eligibility applications accurately for children and families of the Head Start program. Head Start Policy & Regulations. ERSEA governs how programs determine eligibility, enroll children, and track attendance. Arrowhead Head Start Policy Council - Policy and Procedure Manual By Laws Head Start Training Library and Webinars Policies and Procedures Service Plans. PIs address specific requirements that Head Start and Early Head Start grantees and delegate agencies must implement in their programs. These regulations outline the uniform administrative requirements, cost principles, and audit requirements for federal awards. Criteria should prioritize children based on relevant family or child risk factors, including family income, homelessness, foster care, age, and eligibility for special education or early intervention services. Really important parts of the regulations for grantees. b$]d-F,o,"FSKA#:6yUB <> Head Start agencies that provide services to children and families must meet the Head Start Program Performance Standards and the requirements set forth in the Head Start Act of 2007. CC Environmental Checklist (Optional) Data Monitoring Tool. Re-Enrollment. 2023-2024 ERSEA Presentation Slides. 1.5 The Grantee may ask potential providers to express their interest for providing services in writing. %PDF-1.5 MARC Head Start programs are now hiring for a variety of roles. Building Relationships with Preschool Children. Prefill your email content below, and then select your email client to send the message. Plan and provide training related to enrollment systems, policies and procedures for the department . Head Start Family Advocate . Staff initiate supports as appropriate. This is where the program begins. Identify how your program can promote and reinforce family engagement in . The Office of Head Start (OHS) also offers direction through Program Instructions (PIs) and Information Memorandums (IMs). Age Requirements - For Early Head Start, except when the child is transitioning to Head Start, a child must be an infant or a toddler younger than three years old. Page #: 1 of 5. Texas System of Education Service Centers, McKinney-Vento - Texas Education for Homeless Children and Youth Program, Deaf Education/Regional Day School Program for the Deaf (RDSPD), High Quality Instructional Material (formerly Texas Home Learning), Non-Educational Community-Based Support Funds. Catherine: Absolutely, that's really first and foremost for Head Start programs, we need to insure thatchildren are safe, that's why we exist. <> Elizabeth: he final section is on fees, and I think there's a new provision in this section. x1 Om O f? Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems, Exploring the Head Start Program Performance Standards. All policies and procedures are organized by subject area. How does your program's selection criteria and procedures support the fulfillment of this requirement? Updated December 2014, Head Start of Lane County Does the waiting list prioritize children according to the selection criteria? Position. Board Policy 2510P - Procedure for Head Start Monitoring (updated) . And there's still long-standing requirement that families can't be chargedfor Head Start services within the Head Start day, but there is possibility to accept fees for familieswho are not Head Start eligible, and not part of that Head Start enrollment. Parent/Child Fees. NR=9t={d.H{~0XFa]kO(i!c]tIecyg*#T,Mg5 SE-IGiHlJw0Sy+Y*9-bM8@Q=b( OmA,N? Early Childhood Learning & Knowledge Center, Head Start Collaboration Offices and State Systems, Exploring the Head Start Program Performance Standards. POLICIES & PROCEDURES > Resources > > > STAFF DIRECTORIES PROFESSIONAL DEVELOPMENT LIBRARY School Readiness . 4 0 obj A process is in place for testing the validity of the selection criteria to make sure priority is given to the children most in need of services. Policies & Procedures Policy Council Record Review School Readiness Staff Recognition Program Forms Big Sandy Area Community Action ProgramsHead Start Forms Adobe Acrobat Reader software is needed to access the forms on this page. endobj ERSEA: Proven Techniques and Procedures This workshop will provide Head Start Personnel with the tools to recruit, enroll, and retain families through proven marketing techniques and strict adherence to the performance standards. After a program determines it's service area, it needs to assess thecommunity. Apply for the Job in ERSEA/Family Service Specialist at Mc Kenzie, TN. This resource outlines strategies and guiding questions to help programs build and maintain responsive ERSEA systems. Head Start - Administrative Confidentiality agreement CCS 9879 Directive regarding work hours, leave usage and work attendance CCS 98-160 PDF| Word Exempt Head Start Staff attendance directive CCS 97-173 Family service coordinator (FSC) - new employee training documentation CCS 97-174 PDF| Word Head Start Model Release Form CCS 1858 PDF| Word Maintaining Online Pre-Application Guidance (2/22) Program Drop File Procedure (7/22) Recruitment Policy & Procedure (6/20) Proudly powered by . ADPY 13.14.001 Mileage Reimbursement/Driver Certification, ADPY 13.14.002 EWS Timecard Entry. Head Start staff can use this resource to bring an equity lens to discussions about ERSEA procedures and best practices. ERSEA and Family Manager. SUMMARY Under the supervision of the PFCE/ERSEA Manager, the Family Advocate is responsible for implementation of the Parent Family Community Engagement goals and framework. Research salary, company info, career paths, and top skills for ERSEA/Family Service Specialist 2023-2024 ERSEA Updates. Elizabeth: This clarifies a 10 percent total funded enrollment is for Head Start and Early Head Startprogram grantee. RwG">#.!pDzy9^B7 v( 1pH!ayGI,l*d8?Xk:)0P~:!(e!P@86ezSf9B a_,;MA9ZS:-hQ)h>tUJv,Hax[$fY:tI_VS"!P739Q(3L@gi2{i-+A0"V{xC5(Zg$d45C) @S^ 1301.2(b) Duties and Responsibilities of Members of the Governing Body, 1301.3 Policy Group Composition and Formation, 1302.10 Early Head Start Procedure for Selection, Enrollment and Eligibility, 1302.10 Head Start Procedures for Selection, Enrollment & Eligibility, 1302.11 Determining Community Strengths, Needs, and Resources, 1302.12(l) Violating Eligibility Determination Regulations, 1302.12(m) Procedure for Eligibility, Recruitment, Selection, Enrollment, Attendance (ERSEA) training, 1302.31(a); 1302.31(a)(b)(1); 1302.32 Teaching and Learning Environment; Effective Teaching Practices; Curriculum, 1302.31(a)(c)(d) Teaching and Learning Environment, 1302.31(b)(1)(i) Effective Teaching Practices, 1302.31(b)(2), 1302.33(c) and 1302.90(d) Dual Language Learners, 1302.31(e)(1) Promoting Learning through approaches to rest, 1302.31(e)(2) Promoting Learning through approaches to meals, 1302.31(e)(3) Promoting Learning through routines, 1302.31(e)(4) Promoting Learning through approaches to physical development, 1302.33(a)(1)(2)(3)(4) and 1302.61, 1302.63 Early Head Start process for screening any developmental, sensory, and behavioral concerns, 1302.33(a)(1)(2)(3)(4) and 1302.61, 1302.63 Head Start process for screening any developmental, sensory, and behavioral concerns, 1302.33(b)(d) Early Head Start Assessment for Individualization and Prohibitions on the Use of Screening and Assessment Data, 1302.33(b)(d) Head Start Assessment for Individualization and Prohibitions on the Use of Screening and Assessment Data, 1302.34(a)(b)(1)(2)(4)(5) Parent Participation in Classrooms; Parent and Family Engagement in Education and Child Development Services, 1302.34(b)(2)(3)(6)(7) Home Visits/Parent Teacher Conferences: Parent and Family Engagement in Education and Child Development Services, 1302.40(b) Health Services Advisory Committee, 1302.41(a)(b)(1)(2) Collaborate and Communicate with Parents as Partners in the Health and Well-Being of their Children, 1302.42(a)(1)(2)(b)(2) Health Care and Insurance, 1302.42(c)(1)(2)(3) Periodic Observation and Preventative Care Treatment and Follow-up, 1302.42(d)(1)(2)(3) Extended Follow-up Care, 1302.42(e)(1)(2) Use of Head Start funds for Medical and Dental Expenses, 1302.44(a)(viii) Breastfeeding and Formula Prep, 1302.45 Child Mental Health and Social and Emotional Well-Being, 1302.46 Family Support Services for Health Nutrition and Mental Health - The program will collaborate with parents to promote children's health and well-being by providing medical, oral, nutrition, and mental health education support services, 1302.47(b)(5)(i)(ii) Abuse, Neglect and Sleep Safety Practices, 1302.47(b)(5)(iv) Releasing children to an Authorized Adult, 1302.47(b)(6)(i)(ii)(iii) Hygiene, Diapering, Food Prep, and Blood and Body Fluid Exposure, 1302.47(b)(7)(i)(ii)(iii)(iv)(v)(vi) Emergencies, Fire, Contagious Disease, Medications and Special Diets, 1302.50-1302.52 Family and Community Engagement Program Services, 1302.51 Parent Activities to Promote Child Learning and Development, 1302.52 Procedures Request for GED Testing, 1302.53 Community Partnerships and Coordination with Others Early Childhood and Education Programs, 1302.53(a)1-2(i-viii)(b)(1)(2(i-iii))(3) Community Partnerships and Coordination with other Early Childhood and Education Programs, 1302.61(b)(c), 1302.63 Early Head Start Documentation Process for Children with Disabilities, 1302.61, 1302.62, 1302.63 Head Start Documentation Process for Children with Disabilities, 1302.70, 1302.61(c)(2)(i) Head Start Procedures for Transitions from Early Head Start, 1302.71, 1302.61(c)(2)(ii) Transitions from Head Start to Kindergarten, 1302.80-1302.82 Services to Enrolled Pregnant Women and Expectant Families in Early Head Start, 1302.90(b)(1)(i)(ii), 648A(g)(3) Background Checks, 1302.91(e)(1), 645A(h) Staff Qualifications - Early Head Start Teachers, 1302.91(e)(2)(3B), 648A(e)(2) Staff Qualifications - Head Start Teachers, 1302.91(e)(3), 648A(a)(B)(ii) Staff Qualifications - Assistant Teachers, 13022.91(e)(7), 648A(c) Staff Qualifications - Family Service Workers, 1302.92 Traning and Professional Development, 1302.92(c)(d) Research-based Coordinated Coaching Strategy for Education Staff, 1302.102(b)(2) Ongoing Assessment of Program Goals, 1303 Subpart C Protections for the Privacy of Child Records (1302.20; 1303.21; 1303.22; 1303.23; 1303.24), CFOC 2.2.03 Screen Time/Digital Media Use, CFOC 3.1.4.3 Use of Pacifiers in the Early Head Start Classrooms.